About Unframe

Unframe is a fast-growing AI company transforming enterprise systems with cutting-edge AI solutions. Backed by top investors and scaling rapidly, we are looking for an Executive Assistant to provide high-level support to our leadership team, manage critical business operations, and ensure seamless coordination across internal and external stakeholders.

About the Role

As an Executive Assistant at Unframe, you will play a key role in supporting company leadership while ensuring smooth business operations. You’ll be responsible for executive coordination, business documentation, and cross-functional enablement, while also managing relationships with external partners. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and enjoys balancing administrative support with operational execution.

Key Responsibilities

• Executive Support: Provide high-level administrative support to the leadership team, including calendar management, travel coordination, and meeting preparation.

• Business Documentation: Prepare and manage company documentation for investors, business partners, and authorities.

• Cross-Functional Enablement: Support and enable Sales, Finance, and Legal teams with streamlined processes and documentation.

• Vendor & Partner Management: Manage relationships with legal, finance, and external business partners.

• Contract & Documentation Management: Draft, review, and track contracts, agreements, NDAs, and other business-critical documents.

• Project & Process Management: Assist in operational initiatives, process improvements, and company-wide projects.

• Communication & Coordination: Act as a liaison between executives, internal teams, and external stakeholders to ensure smooth workflows and follow-ups.

• Event & Meeting Coordination: Organize board meetings, internal leadership meetings, company-wide events, and off-sites.

• Operational Support: Assist with office management, budgeting, and general administrative tasks as needed.

Who You Are

• 3-7 years of experience in an Executive Assistant, Operations, or Business Administration role.

• Fluent in both English and German (spoken and written)—English for internal communication, German for interactions with authorities.

• Highly organized, detail-oriented, and able to manage multiple priorities with accuracy.

• Strong communication skills with the ability to interact with executives and key stakeholders.

• Flexible and adaptable, comfortable working across time zones (especially US).

• Proactive, problem-solving mindset with a can-do attitude.